July 2025 marks a pivotal moment for Google Workspace users, as Google has unveiled not only a suite of powerful Gemini-driven features but also a completely new AI subscription structure. The introduction of Google AI Pro and Google AI Ultra signals a new era of AI integration, offering unprecedented capabilities for research, content creation, and productivity.
At Cloudasta, we've analyzed all the announcements to bring you a clear, concise breakdown of what matters most. Here’s everything you need to know about the Google Workspace updates for July 2025.
Gemini continues to weave its way into the fabric of Google's core applications, making everyday tasks faster and more intuitive.
Say goodbye to manually clicking through folders. Gemini in the Google Drive side panel now allowes you to perform organizational tasks with simple, natural language prompts. You can now tell Google to:
This feature streamlines file management, saving you valuable time and clicks.
Building on its recent ability to summarize responses, Gemini can now help you create entire forms from scratch. Similar to the "Help me create" feature in Google Vids, you can now provide a prompt describing the form you need. You can even reference supporting documents, sheets, or slides, and Gemini will generate a draft form incorporating those details, ready for you to use and modify.
If you're an avid user of the Gmail mobile app, you may already be familiar with AI-powered summary cards. The great news is that this feature is now rolling out to the web interface. At the top of lengthy email threads, Gemini will now present a concise summary card, giving you the gist of the conversation at a glance. You can provide feedback on the summary's quality or collapse it if you prefer.
Beyond the major Gemini announcements, Google has also released key quality-of-life improvements for Forms and Calendar.
Google recently introduced more granular sharing settings for new forms, allowing creators to restrict access to specific users, groups, or target audiences. Now, this powerful security feature can be applied to existing forms. You can "upgrade" your older forms to the new control system, giving you precise command over who can view and respond to them.
Google Calendar's appointment schedules are a productivity game-changer. It's now easier than ever to share your availability. A new calendar icon in the Gmail compose window's menu bar allows you to directly insert a link to your booking page. This menu, which previously offered to "propose times you're free," is now a central hub for creating events and sharing your scheduling link seamlessly.
The most significant update this month is the launch of two new subscription tiers that bundle Google's most powerful AI capabilities: Google AI Pro and Google AI Ultra. These plans are designed to supercharge your workflow within the apps you use every day.
Here’s a breakdown of what each plan offers. You can check the deep dive article here.
The AI Pro plan is designed for professionals and creators who need advanced AI tools. It includes:
For the ultimate power user, AI Ultra includes everything in Pro, plus exclusive access and the highest limits available. This tier is built for the most intensive content generation and research tasks.
Google is offering these plans with introductory pricing to encourage adoption. AI Pro is available with a one-month free trial, while AI Ultra is launching with a significant discount. For specific pricing in your region, you can visit the Google AI subscription page.
These July 2025 updates represent a massive leap forward in AI-powered productivity. From streamlining daily tasks to enabling complex creative projects, Google is embedding intelligent tools at every level of its ecosystem.
Ready to unlock the power of Google AI Pro or Ultra for your team? Contact the experts at Cloudasta today for a consultation on deployment, training, and strategy.
